Revenue Leak Calculator

What are missed calls and no-shows costing your practice?

Enter a few weekly numbers. You'll see an estimate of what missed calls, cancellations that never get rebooked, and no-shows add up to each week, month and year, and what it could look like if that leak is reduced.

No email required. The math runs in your browser and nothing you type is sent to us. Please don't enter patient names or health information.

Your numbers

Starting values are examples. Change them to match your practice.

Share of the leak you assume could be recovered

An assumption you choose, used only for the comparison. It isn't a promised result.

Optional: Spanish-speaking callers

Spanish-speaking share of the missed-call leak: /week · /month · /year

Estimated current leak
Per week
Per month
Per year
Where the estimated leak comes from
SourceWeekMonth
Missed calls
Cancellations not rebooked
No-shows

Estimate based only on the numbers you entered. It is not a promise or guarantee of revenue.

Side by side

What you're losing now
per month · per week
per year
If this leak is reduced with Reply Amp
recovered per month at · per week
Still leaking: per month

Capture

Done with you

Answers missed calls, texts and chats in under 2 minutes, with faster follow-up, reminders and no-show recovery.

Plan fee
$497/mo
One-time build
$2,500
Est. recovered
Net after plan fee

Grow

Done for you

Everything in Capture, plus show-rate calls and texts, reactivation, recall and reputation, run for you every month.

Plan fee
$1,497/mo
One-time build
$10,000
Est. recovered
Net after plan fee

Scale

Done for you

Everything in Grow, plus managed Google & Meta ads. This calculator doesn't add any revenue from ads.

Plan fee
$2,997/mo + ad spend
One-time build
$10,000 (ads setup waived)
Est. recovered
Net after plan fee

Every plan uses the same recovery assumption you picked above; the calculator doesn't model extra lift from reactivation, reviews or ads. "Net after plan fee" is estimated recovered revenue per month minus the plan's published monthly fee. The one-time build is separate. AI minutes and texts beyond your plan's allowance are billed per use, and Scale's ad spend (paid directly to Google/Meta, $3,000/mo minimum) is extra. Every plan starts with a 6-month retainer. Full details on the pricing page. Estimates only, not a promise or guarantee of revenue.

Want your real numbers instead of estimates?

The $297 Revenue Leak Blueprint measures them: we mystery-shop your phones, forms and messages, score your practice across the 4 growth levers, and hand you a 90-day plan or a fixed quote. It's 100% credited to any plan you start within 14 days of your Blueprint Review.

Get My Blueprint — $297 Book a 15-Minute Fit Call

Ready to fix missed calls now? Start with Capture — $2,500 · Hear the AI demo: 313-631-9162

How the calculator works

  • Missed-call leak per week = missed calls × % that would have booked × average charge.
  • Cancellation leak per week = cancellations × % never rescheduled × average charge.
  • No-show leak per week = no-shows × average charge.
  • Monthly = weekly × 52 ÷ 12 (about 4.33 weeks). Yearly = weekly × 52.
  • Recovered = leak × the recovery share you chose. Still leaking = leak × (1 − that share).

Missed calls aren't also reduced by a show rate, because no-shows are counted on their own line. Example with the starting values: 15 × 40% × $500 = $3,000, plus 4 × 50% × $500 = $1,000, plus 3 × $500 = $1,500, for $5,500 a week, about $23,833 a month and $286,000 a year.

Get My Blueprint — $297Book a call