FAQ

Will It Replace My Front Desk?

No — it supports them. It takes overflow, after-hours, and first qualification. Your staff take over with full context wherever a conversation needs a person. We're not replacing your team's heart; we're replacing the part of their day spent playing phone tag.

Is It HIPAA Compliant?

It's built with HIPAA-awareness at every layer, and no PHI flows through unencrypted automations. Templates and routing are reviewed before going live. Specific compliance requirements should be reviewed with your legal and compliance team.

How Fast Can We Go Live?

Most practices are live in 10–14 days.

Multiple Locations?

Yes. Multi-location routing, ring group logic, and per-location reporting are all available. Practices operating across cities like Miami and Orlando can manage every location from a single system.

Will Patients Know It's AI?

They'll experience a fast, helpful, natural conversation. Nothing is colder than silence — patients aren't put off by a quick answer, they're put off by voicemail and a four-hour wait.

What Happens if It Doesn't Respond Fast Enough?

Then that month is free. See the guarantee below.

Do I Need the Launch First?

Not always — but the Engine performs significantly better with a conversion-ready funnel and fast follow-up already in place. Starting from scratch, begin with Launch. If your funnel already converts, we'll audit it and plug the Engine in.

Which platforms?

Primarily Google Search and Meta. Depending on your market we may recommend YouTube, TikTok, or programmatic display.

What's the Minimum Ad Spend?

$3,000 a month. Below that there isn't enough data volume to optimize weekly, and we'd be charging a management fee for guesswork.

Is There a Minimum Term?

Six months — with a 30-day exit. Cancel inside your first 30 days for any reason.

How Long Before Results?

Response Rate and Booked Rate typically improve within 30 days. Show Rate follows within 45–60 as the confirmation and recovery sequences accumulate data. We benchmark from day one.

Multiple Locations?

Yes — per-location attribution and reporting available as an add-on.

Do I need to have a website already?

No. This is a standalone conversion funnel, separate from your main site. If you have one, it complements it.

What if I am not running paid ads yet?

The funnel converts traffic from any source — organic, referral, email, or paid. When you're ready for managed traffic, the Patient Acquisition Engine is the next step.

Will my funnel be HIPAA compliant?

Every element is reviewed for HIPAA alignment before launch, and no PHI passes through unencrypted automations. Specific compliance requirements should be reviewed with your legal and compliance team.

Will it work for my service?

We've built funnels for Botox and fillers, Semaglutide and weight loss, body contouring, IV therapy, longevity and hormone panels, and virtual wellness consultations.

Can I add the AI Receptionist?

Yes, and we usually recommend it. This captures and converts. The AI Receptionist makes sure every inbound call, text, and chat is answered within two minutes.